An Architecture firm based in Kuwait City, with global projects in Architecture, Landscape, and Interior Design, is currently looking for an Administrative Assistant , based in Kuwait, who will manage various administrative and paperwork responsibilities, ensuring smooth operations in both office tasks and government-related processes.
Key Responsibilities:
- Serve as the Secretary, handling correspondence, answering emails, and organizing communications.
- Maintain and organize the firm’s documents and catalogues, ensuring all materials are readily available and properly catalogued.
- Handle day-to-day administrative work, including booking appointments, scheduling meetings, and assisting with document preparation.
- Manage paperwork and documentation related to government processes in Kuwait, including visa renewals, municipality submissions, and other regulatory requirements.
- Submit necessary paperwork for permits, licenses, and official documentation to various government bodies in Kuwait.
- Communicate with government agencies in Arabic to ensure all required forms and documents are submitted accurately and on time.
- Act as a liaison between the firm and relevant authorities for legal and regulatory paperwork.
Qualifications:
- Fluent in Arabic (both written and spoken), as all government and municipality dealings are in Arabic.
- Previous experience in administrative roles, especially in environments dealing with government documentation or regulations.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Detail-oriented, with the ability to manage paperwork and ensure accuracy in documentation.
- Good communication skills for liaising with internal teams and external authorities.
- Proficiency in Microsoft Office and other administrative software.
- Knowledge of Kuwaiti government processes related to visas, permits, and licenses is a plus.
Job Location:
Salmiya, Kuwait
Schedule:
Working Days: Sunday to Thursday
Working Hours: 9:30 AM to 5:30 PM
