Our Partner, an International Luxury Fashion House is currently hiring a Receptionist / Administrative assistant who will be providing support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Responsibilities
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering office / Kitchen supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Carrying the needed arrangements and reservations upon request.
- Screening phone calls and routing callers to the appropriate party.
- Using computer to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greeting and assisting visitors.
- Maintaining polite and professional communication via phone, e-mail, and mail.
- Anticipating the needs of others to ensure their seamless and positive experience.
- Other tasks as assigned by the Managing Director.
Responsibilites for procurement: - Collect data sources from different systems both locally and globally
- Source competitive procurement options ensuring quality standards
- Coordinate requests between suppliers and respective departments
- Analyze and review cost reduction activities
- Purchase goods and materials following the specified variables in support of other departments
- Prepare a detailed procurement plan and schedule
- Manage shipments and ensure proper tracking
- Perform data analysis and prepare reports
Qualifications
- Associate degree in a related field.
- Prior administrative experience, 1 – 2 years
- Excellent computer skills, especially typing.
- Attention to detail.
- Multilingual
- Proactive with a positive attitude
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Qualifications + procurement
- 2 to 4 years of relevant experience
- Degree in Procurement Management or any related field
- Proficiency in spoken and written English
- Basic computer skills (Microsoft Office)
Location
- Beirut, Lebanon