An Architecture firm based in Kuwait City, with global projects in Architecture, Landscape, and Interior Design, is currently looking for an Administrative Assistant, based in Kuwait, who will manage various administrative and paperwork responsibilities, ensuring smooth operations in both office tasks and government-related processes.
Responsibilities
- Serve as the Secretary, handling correspondence, answering emails, and organizing communications.
- Maintain and organize the firm’s documents and catalogues, ensuring all materials are readily available and properly catalogued.
- Handle day-to-day administrative work, including booking appointments, scheduling meetings, and assisting with document preparation.
- Manage paperwork and documentation related to government processes in Kuwait, including visa renewals, municipality submissions, and other regulatory requirements.
- Submit necessary paperwork for permits, licenses, and official documentation to various government bodies in Kuwait.
- Communicate with government agencies in Arabic to ensure all required forms and documents are submitted accurately and on time.
- Act as a liaison between the firm and relevant authorities for legal and regulatory paperwork.
Qualification
- Fluent in Arabic (both written and spoken), as all government and municipality dealings are in Arabic.
- Previous experience in administrative roles, especially in environments dealing with government documentation or regulations.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Detail-oriented, with the ability to manage paperwork and ensure accuracy in documentation.
- Good communication skills for liaising with internal teams and external authorities.
- Proficiency in Microsoft Office and other administrative software.
- Knowledge of Kuwaiti government processes related to visas, permits, and licenses is a plus
Location
- Salmiya, Kuwait
Schedule
- Sunday till Thursday | 09:30 AM till 05:30 PM