Administrative Officer

Job Info

Job ID:
Business Lobby
Company Type:
Manufacturing Retail / Wholesale 
Job type:
Open position:
Administrative Officer executive assistant 
Job Title:
Administrative Officer
Administration/Secretariat Business Administration/Management 
Bachelor’s Degree Technical Diploma 
Experience Level:
Arabic English 



Job Description

A distinguished furnishing solutions company located in Lebanon is looking for a Administrative Officer.


Company Overview:

A privately-held company based in KSA, is renowned for its passion, reliability, and vision in trading, manufacturing, and new business ventures. It offers a wide range of furnishing solutions, including imported and in-house furniture, lighting, accessories, and large-scale joinery and furniture factories. It continues to expand, adapting to market demands while maintaining its responsibilities towards employees, society, and the environment.



Tasks and Responsibilities:

  • Take note of the CEO/COO’s Office Managers requirements as well as the leadership team.
  • Plan the work to be executed and assign the parts relative to the secretary and the receptionist (list of calls with timings).
  • Follows up on assigned tasks by the CEO/COO Office Managers or leadership teams both internally and externally.
  • Follows up on assigned tasks within an ongoing project with a supplier, client or internal department.
  • Undertake projects or research, which might require contact with external agencies, as required by the CEO/COO Office Managers.
  • Maintain the diary and arrange appointments as necessary for CEO Office Managers
  • Type reports and routine correspondence from dictation or written sources.
  • Act on incoming mails based on the CEO/COO Office Managers directives.
  • Responsible for all travel arrangements /details for the CEO/COO and the leadership team
  • Maintain the office filling system.
  • Maintain proper filing for Personal documents as hard and soft copies to keep an updated backup copy.
  • Maintain proper filing and renewals for legal documents related to CEO and COO personal Companies.
  • Maintain proper filing for personal and company’s cars portfolio.
  • Follow up and renew the insurance policies and claims for company and personal on due.
  • Limited decision making authority within the scope of CEO/COO’s Office Managers directives.


Education and Requirements

  • Technical degree in administration.
  • Min three years in secretarial work 1 out of which are working under MD or CEO/COO.
  • Fluent In English Language
  • Familiarity with Arabic





  • Expert in Microsoft office.
  • Excellent communication skills (written and Oral)
  • Good listener
  • High organizational skills
  • High planning skills
  • Excellent in Internet browsing
  • Familiar with presentation tools
  • Tact and Discrete



Corniche El Mazraa, Beirut,  Lebanon



Working hours

Monday To Friday

9:00 AM -6:00 PM