Our client, one of Beirut’s most iconic business landmarks, is hiring an Executive Assistant to join their team in Beirut -Lebanon.
The ideal candidate will provide proactive and professional support to the executive by managing schedules, communications, documents, and daily operations, ensuring efficiency and smooth workflow.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate appointments.
- Prepare, review, and organize documents, reports, presentations, and correspondence.
- Screen and prioritize emails, phone calls, and requests; respond or redirect as needed.
- Maintain organized digital and physical filing systems.
- Conduct research and compile information to support executive decision-making.
- Track expenses and prepare reports, reimbursements, and administrative documentation.
- Draft professional emails, memos, and internal communication on behalf of the executive.
- Liaise with department heads, staff, clients, and external partners to ensure smooth operations.
- Assist with personal tasks and errands as required to support executive efficiency.
- Anticipate executive needs and act proactively to support decision-making.
- Handle pressure, meet deadlines, and ensure smooth day-to-day operations.
Qualifications
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication in English (Arabic a plus).
- Proficient in Microsoft Office, Google Workspace, and CRM tools.
- Discreet, reliable, and able to handle sensitive information.
- Ability to work independently, prioritize, and meet deadlines.
- Professional, proactive, and committed to supporting leadership.
Location
- Beirut, Lebanon