Our Partner, an International Luxury Fashion House is currently hiring a Receptionist / Administrative assistant who will be providing support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Responsibilities
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering office / Kitchen supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Carrying the needed arrangements and reservations upon request.
- Screening phone calls and routing callers to the appropriate party.
- Using computer to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greeting and assisting visitors.
- Maintaining polite and professional communication via phone, e-mail, and mail.
- Anticipating the needs of others to ensure their seamless and positive experience.
- Other tasks as assigned by the Managing Director.
Responsibilities for procurement: - Collect data sources from different systems both locally and globally.
- Source competitive procurement options ensuring quality standards.
- Coordinate requests between suppliers and respective departments.
- Analyze and review cost reduction activities.
- Purchase goods and materials following the specified variables in support of other departments.
- Prepare a detailed procurement plan and schedule.
- Manage shipments and ensure proper tracking.
- Perform data analysis and prepare reports.
Qualifications
- Associate degree in a related field.
- Prior administrative experience, 1 – 2 years.
- Excellent computer skills, especially typing.
- Attention to detail.
- Multilingual.
- Proactive with a positive attitude.
Qualifications + procurement
- 2 to 4 years of relevant experience.
- Degree in Procurement Management or any related field.
- Proficiency in spoken and written English.
- Basic computer skills (Microsoft Office).
Location
- Beirut, Lebanon.
Schedule:
- Monday till Friday | 09:00 AM - 06:00 PM