A leading HR Services Agency, is seeking a dynamic and detail-oriented Office Coordinator to join their team.
The Office Coordinator will be responsible for managing day-to-day administrative operations, ensuring the smooth functioning of the office, and providing essential support to the management team.
This role will oversee office administration, payroll coordination, timesheet management, invoicing, and client follow-ups, while also serving as the first point of contact for all incoming communications. The ideal candidate is organized, proactive, and possesses excellent communication skills in both written and spoken English.
Responsibilities
Administrative & Office Management
- Manage all daily office operations and ensure an organized and professional work environment.
- Handle office supplies procurement and vendor management.
- Maintain administrative systems, records, and documentation.
- Coordinate maintenance, logistics, and other operational needs.
- Oversee filing systems and ensure the confidentiality of sensitive information.
Payroll & EOR Administration
- Collect and verify employee timesheets for accuracy and completeness.
- Coordinate payroll processing for both internal staff and EOR employees.
- Maintain payroll records and ensure compliance with internal procedures and local regulations.
- Calculate and process employee bonuses and commissions accurately, ensuring alignment with company policies and performance metrics.
- Liaise with the finance and HR teams to ensure timely salary disbursements.
Invoicing & Financial Coordination
- Issue and track client invoices in coordination with recruitment consultants.
- Follow up on outstanding payments and maintain updated records of receivables.
- Support financial documentation and basic bookkeeping tasks when required.
Front Office & Communication
- Act as the first point of contact for incoming calls and visitors, providing a professional and friendly introduction to Business Lobby.
- Direct calls and inquiries to the appropriate departments or consultants.
- Manage general correspondence and company emails.
- Represent the company’s values and brand image in all interactions.
Executive Support
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Assist with travel arrangements, personal portfolio management, and confidential tasks as assigned.
- Provide administrative support for internal and client meetings, including agenda preparation and follow-ups.
Qualifications
- Bachelor’s degree in Business Administration, Human Resources, Accounting, Finance Management, or a related field.
- Minimum of 5 years of experience in office administration, coordination, or executive assistance.
- Proven experience managing payroll, invoicing, and administrative operations.
- Excellent command of English and Arabic (written and verbal); French is an asset.
- Strong organizational, multitasking, and time-management skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- High level of professionalism, discretion, and ability to maintain strict confidentiality with sensitive information.
- Dynamic, proactive, and able to work independently with minimal supervision.
Location
- Mansourieh, Lebanon
Schedule
- Monday to Friday | 08:00 AM till 05:00 PM OR 09:00 AM till 06:00 PM.