A distinguished furnishing solutions company located in Lebanon is looking for a Administrative Officer.
Company Overview:
A privately-held company based in KSA, is renowned for its passion, reliability, and vision in trading, manufacturing, and new business ventures. It offers a wide range of furnishing solutions, including imported and in-house furniture, lighting, accessories, and large-scale joinery and furniture factories. It continues to expand, adapting to market demands while maintaining its responsibilities towards employees, society, and the environment.
Tasks and Responsibilities:
- Take note of the CEO/COO’s Office Managers requirements as well as the leadership team.
- Plan the work to be executed and assign the parts relative to the secretary and the receptionist (list of calls with timings).
- Follows up on assigned tasks by the CEO/COO Office Managers or leadership teams both internally and externally.
- Follows up on assigned tasks within an ongoing project with a supplier, client or internal department.
- Undertake projects or research, which might require contact with external agencies, as required by the CEO/COO Office Managers.
- Maintain the diary and arrange appointments as necessary for CEO Office Managers
- Type reports and routine correspondence from dictation or written sources.
- Act on incoming mails based on the CEO/COO Office Managers directives.
- Responsible for all travel arrangements /details for the CEO/COO and the leadership team
- Maintain the office filling system.
- Maintain proper filing for Personal documents as hard and soft copies to keep an updated backup copy.
- Maintain proper filing and renewals for legal documents related to CEO and COO personal Companies.
- Maintain proper filing for personal and company’s cars portfolio.
- Follow up and renew the insurance policies and claims for company and personal on due.
- Limited decision making authority within the scope of CEO/COO’s Office Managers directives.
Education and Requirements
- Technical degree in administration.
- Min three years in secretarial work 1 out of which are working under MD or CEO/COO.
- Fluent In English Language
- Familiarity with Arabic
Skills
- Expert in Microsoft office.
- Excellent communication skills (written and Oral)
- Good listener
- High organizational skills
- High planning skills
- Excellent in Internet browsing
- Familiar with presentation tools
- Tact and Discrete
Location
Corniche El Mazraa, Beirut, Lebanon
Working hours
Monday To Friday
9:00 AM -6:00 PM
Salary
Negotiable
